CONFIDENTIALITY
POLICY
Protection of personal data
The European Parliament's General Data Protection Regulation (which came into force on 25 May 2018 in all European Union countries, reinforces the amended the French Data Protection Act of 1978.
By appointing a Data Protection Officer (DPO), the Université Polytechnique Hauts-de-France is committed to establishing a relationship of trust and protecting the privacy of students, staff members, partners, etc., in compliance with this European regulation and this law.
Rights of individuals
Individuals affected by the processing of personal data have certain rights: the right to information, access, objection, modification, deletion, portability and restriction. Please visit the CNIL website for further details.
The request to exercise rights must specify the reason for the request and the contact details of the applicant, who must prove their identity either in person at the relevant department or by sending supporting documentation (photocopy of their CMS card or identity document, etc.).
Students can contact their academic secretariat or the Student Training and Life Centre (La Maison de l'Etudiant building).
Staff can contact the Human Resources Department (Froissart building).
Obligations of persons processing personal data
Since the implementation of the GDPR, the principle of declarative logic for personal data processing has been replaced by a principle of accountability. The data controller, represented by the President of the University, must demonstrate compliance through documentation (processing activity recorded in the register, subcontracting agreement, authorisation procedure, etc.).
By default, and from the moment a personal data processing project is designed, the personnel responsible for its implementation are required to comply with the principles of personal data protection rules:
-
Purpose limitation principle: data processing must be lawful and legitimate.
-
Proportionality and relevance of data: the data processed must be strictly necessary for the purpose.
-
Data retention period: this must be limited.
-
Data security and confidentiality must be guaranteed.
-
Individual rights must be respected.
The Data Protection Officer is responsible for assisting and supporting data processing project managers in their compliance efforts.
By order of 7 October 2021, the President of the UPHF and the Director of INSA HdF appointed GDPR correspondents responsible for cooperating with the DPO and, more specifically, for assisting project managers within their organisations in ensuring compliance with data processing regulations.
The processing register is available at
Any person responsible for implementing personal data processing may initiate a GDPR compliance process by declaring their project on https://uphf.provacy4.eu/submit/
Data Protection Officer
Contact : dpo@uphf.fr
Find out more about personal data protection
The CNIL has published a new, enhanced version (27 June 2022) of its MOOC on data protection
Anyone interested can register and follow the MOOC.
SupDPO : Publications of the National Association of Data Protection Officers in Higher Education and Research Institutions.
Finalité
Réponse aux demandes d’information et de contact
Accompagnement à l’orientation et suivi des admissions
Contacts téléphoniques d’information
Envoi de communications par email (formations, événements)
Envoi de communications par SMS
Gestion technique et administrative du site
Base légale
Mesures précontractuelles / mission d’intérêt public
Mission d’intérêt public
Consentement
Consentement
Consentement
Intérêt public / obligation légale
Protection of personal data
The European Parliament's General Data Protection Regulation (which came into force on 25 May 2018 in all European Union countries, reinforces the amended the French Data Protection Act of 1978.
By appointing a Data Protection Officer (DPO), the Université Polytechnique Hauts-de-France is committed to establishing a relationship of trust and protecting the privacy of students, staff members, partners, etc., in compliance with this European regulation and this law.
Rights of individuals
Individuals affected by the processing of personal data have certain rights: the right to information, access, objection, modification, deletion, portability and restriction. Please visit the CNIL website for further details.
The request to exercise rights must specify the reason for the request and the contact details of the applicant, who must prove their identity either in person at the relevant department or by sending supporting documentation (photocopy of their CMS card or identity document, etc.).
Students can contact their academic secretariat or the Student Training and Life Centre (La Maison de l'Etudiant building).
Staff can contact the Human Resources Department (Froissart building).
Obligations of persons processing personal data
Since the implementation of the GDPR, the principle of declarative logic for personal data processing has been replaced by a principle of accountability. The data controller, represented by the President of the University, must demonstrate compliance through documentation (processing activity recorded in the register, subcontracting agreement, authorisation procedure, etc.).
By default, and from the moment a personal data processing project is designed, the personnel responsible for its implementation are required to comply with the principles of personal data protection rules:
-
Purpose limitation principle: data processing must be lawful and legitimate.
-
Proportionality and relevance of data: the data processed must be strictly necessary for the purpose.
-
Data retention period: this must be limited.
-
Data security and confidentiality must be guaranteed.
-
Individual rights must be respected.
The Data Protection Officer is responsible for assisting and supporting data processing project managers in their compliance efforts.
By order of 7 October 2021, the President of the UPHF and the Director of INSA HdF appointed GDPR correspondents responsible for cooperating with the DPO and, more specifically, for assisting project managers within their organisations in ensuring compliance with data processing regulations.
The processing register is available at
Any person responsible for implementing personal data processing may initiate a GDPR compliance process by declaring their project on https://uphf.provacy4.eu/submit/
Data Protection Officer
Contact : dpo@uphf.fr
Find out more about personal data protection
The CNIL has published a new, enhanced version (27 June 2022) of its MOOC on data protection
Anyone interested can register and follow the MOOC.
SupDPO : Publications of the National Association of Data Protection Officers in Higher Education and Research Institutions.
En savoir plus sur la protection des données personnelles
La CNIL a édité une nouvelle version (27 juin 2022) enrichie de son MOOC sur la protection des donnéesLes personnes intéressées peuvent s'inscrire et suivre le Mooc.SupDPO : Publications de l'association nationale des délégués à la protection des données des établissements d'enseignement supérieur et de recherche.